American Meetings, Inc. An AMI Global Company

On-site directors and staff

AMI on-site staff is available worldwide, speaks many different languages, and is on hand to execute programs and events anywhere, serving as a transparent member of our client teams. Our professional team members are trained extensively on the day-to-day operations for all different types of programs to give non-stop attention to every detail, resulting in a meeting experience that’s stress-free, seamless and memorable for you and your attendees.

Working with your designated project manager, our on-site directors proactively double check and finalize all previous arrangements, troubleshoot potential problems, and check each function of your event in advance. Directors work closely with all on-site vendors to ensure your meeting experience is successful.

We can help you manage services such as:

  • Registration
  • Organizing or assisting with the meeting space and food functions
  • Setting up offices and tracking of shipments for arrival and delivery
  • Pre-conference briefings with suppliers such as destination management companies, general contractors, audio visual, florists, photography, hotel staff (food & beverage, concierge, etc), etc.
  • Monitoring attendance and providing updates to hotel and suppliers
  • Managing transportation manifests and ensure everyone arrives on-time
  • Greeting and managing VIP's while ensuring their experience is flawless
  • Organizing and managing off-site events
  • Managing food and beverage
  • Managing costs
  • Post-conference reviews with venue and vendor accounting departments to ensure billing accuracy

Let's get started.